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GR/IR (Goods Receipt / Invoice Receipt) Processing

GR/IRoss Christoph 2017R is the SAP process to perform the three-way matchpurchase order, material receipt, and vendor invoice.  You use a clearing account to record the offset of the goods receipt (GR) and invoice receipt (IR) postings.  Once fully processed, the postings in the clearing account balance. 

Learn more about GR/IR and other SAP FICO topics. Please visit our new SAP FICO Learning Center please click here.

Clearing is performed at the purchase order (PO) line item level based on quantity entered. Price variance and exchange rate variance are calculated.  You can write off small differences using transaction MR11.

Purchase Price Variance
This discussion assumes you are using standard price control (S)  for purchased materials. The quantity and amount on the GR and IR postings are important. You must have posted GR to record purchase price variance (PPV). There is no PPV posting for just IR. There can be additional variance postings on IR after GR is posted for differences between PO price and actual price paid.

When posting GR, the price variance is based on the PO price, unless IR has already been posted, then it is based on actual price paid. If IR has already been posted, the GR will be based on the IR up to the quantity of the IR, after that is will use the PO price again.

After all postings to a PO line item, the net PPV posted will be the difference between the actual price paid and the standard cost of the material.

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Recent Comments
Guest — Dwipanita Sarkar
Thank you very much for keep this information
Tuesday, 27 November 2018 16:24
Guest — brong
when i run analyzed GR-IR how can i know from what's suppliers and PO?
Thursday, 27 December 2018 04:37
aaron
Hello, I have an Oustanding Balance in USD on a PO, however when I try to clear the diference the system posted in EUR... How Ca... Read More
Wednesday, 15 April 2020 05:00
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SAP Assembly Scrap Basics

JJ old

SAP assembly scrap allows you to plan for faulty assemblies.

Since no production process is perfect, there is always a percentage scrap produced. You can either scrap or rework assemblies and components that do not meet quality standards. Depending on the problem, you may scrap cheaper items and rework costly items.

When working on SAP Scrap we recommend you work with our ERPCorp experts: Learn about ERPCorp Coaching & Consulting.

 

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SAP Standard vs Moving Average Price

JJ newYou choose standard or moving average price for inventory valuation. Let’s discuss each method in detail. You change the price control indicator with transaction MM02 or by following menu path: Logistics • Material Master • Material • Change

Navigate to the Costing 2 view to display the screen shown in Figure 1.

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SAP Actual Cost Component Split

JJ new

SAP Actual Costing with SAP Material Ledger allows variances to flow to semi-finished and finished products based on the consumption of lower-level components. While multi-level price determination allows you to see the actual price of all materials at the end of the period, you cannot display price differences rolled up separately from the lowest to highest-level materials. You only see price differences assigned from the next lowest level.

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SAP Cost Estimates and Procurement Type

JJ newSAP cost estimates determine how the material is sourced by the procurement type. Material requirements planning (MRP) guarantees material availability by monitoring stocks and requirements and by generating planned orders for procurement and production. A cost estimate needs data on how the material is procured as the first step in determining material cost. Let’s see how to display procurement types and then look at how cost estimates utilize this information.

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SAP Material Ledger Period-End Closing

JJ newYour three period-end options when activating SAP Material Ledger are:

 - No period-end processing

 - Single-level price determination

 - Multilevel price determination

Let’s discuss each in detail.

 

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SAP Subcontracting

JJ newSAP Subcontracting involves sending components to a vendor where an assembly is manufactured. The vendor returns the completed assembly, and during goods receipt, the components are issued from subcontract inventory. Subcontracting is a purchasing-controlled process.

The special procurement type field in the material master MRP 2 view determines if you manufacture a material with the subcontracting process.

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Material Price Determination in SAP Material Ledger

ConferenceNetworking400

Material price determination determines how the valuation of a material occurs after each business transaction for a material. If SAP Material Ledger is active, this field should be set in the material master with an appropriate combination of price control and material price determination. When SAP Material Ledger is active for a valuation area, additional fields become available in the Accounting 1 view. 

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Attributed Profitability Segment - SAP S/4HANA

AnandCharacteristics from a profitability segment can be read and posted to income statement line items based on the best guess principle. This feature was introduced in account-based CO-PA in S/4HANA 1610. You can use drill-down reporting on posted data. Without attributed profitability segments, you must wait until month-end activities such as settlement, allocation and top-down distribution. With this new CO-PA feature, you can achieve real-time profitability reporting during the month.  

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Actual Costing with SAP Material Ledger

JJ new  SAP Material Ledger has two basic functions:

  - Carry inventory in multiple currencies and valuations

 - Actual Costing

 In this blog we discuss Actual Costing in detail:

Actual costing generates a material ledger document for all goods movements at standard price (preliminary valuation). At period-end, the actual price is calculated for each material based on the actual costs of the period. The actual price is called the Periodic Unit Price (PUP) and can be used for the following at period-end:

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SAP Costing Sheets Allocate Overhead

JJ newThere are 3 methods to distribute overhead costs to the cost of goods sold for the standard price. In increasing level of flexibility and complexity:

Activity Rate: You can either increase the planned activity price to include overhead or create separate overhead activity types. Manufacturing orders are debited and production cost centers credited during activity confirmation.

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Book Excerpt: Introduction to Configuration from The Essential SAP Career Guide


b2ap3_thumbnail_IMG_3683.jpgOne of the major tasks for functional SAP professionals is configuration. You configure SAP to perform properly based on business requirements during the realization phase. On your first SAP project, it can be overwhelming to know where to start when configuring a module.

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Fundamentals of MM-FI Account Determination

AshishSeveral colleagues have asked me questions about the integration between Materials Management (MM) and Financial Accounting (FI) modules:

- How do postings flow from MM into FI?

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Guest — Mike P
Great article & simple to understand.
Wednesday, 23 August 2017 02:01
Guest — Wolfgang
Thanks for this nice overview of the MM account determination! I am surprised to see in my project work, how often the FICO collea... Read More
Sunday, 10 September 2017 12:47
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Activity Postings 7: Category 5 Activity Types and Posting

TomKingActivity type posting with category 5 (Target=actual allocation) works similarly to the category 2 activity type, but does not require an indirect activity allocation cycle in order to post the activity.

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Activity Postings 5: Category 3 Activity Types

TomKingThe main takeaway from category 2 type activities in previous blogs is that the quantity of activity posted is calculated based on information derived from receiver cost objects.

What if you do know how much activity should be posted, but don’t want to manually determine how to allocate the posting to other cost objects?  That is where category 3 (manual entry, indirect allocation) activity types come in. 

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Really useful post http://thecreatingexperts.com/sap-training-in-chennai/... Read More
Wednesday, 14 June 2017 06:24
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Activity Postings 2: Category 1 Activity Types and Posting

TomKingLet's start with activity type category 1 (manual entry, manual allocation) which is the most common. Activity types defined with this category post directly from a cost center to a receiver cost object. Look at the definition of activity type CATEG1 as shown in Figure 1. In this case, Actl Acty Type Cat. (Actual Activity Type Category) is blank, which means it is the same as the plan activity type category, or 1 in this example.

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Guest — Ashik
I am confused here regarding target cost postings after KB21N. in KP26, the total quantity is 10000. In KP06, the total price (fi... Read More
Saturday, 14 October 2017 22:37
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Activity Postings 1: Activity Types Overview

TomKingMy company began its journey with SAP in 2007. I was a charter member of the FICO team because of my work with product costing. The first item I encountered was the activity typeActivity types are not cost drivers, but instead allocate costs from cost centers to cost objects.

You create an activity type with transaction KL01 and assign a unit of measure to describe the purpose of the activity as shown in Figure 1.

TK1
Figure 1 Create Activity Type Basic Data Tab

In this example, we assign KWH for electricity consumption, or you could assign HR for machine hours.

You next assign a secondary cost element type 43 (internal activity allocation) as shown in Figure 2. 
 TK2

Figure 2 Assign Secondary Cost Element

A cost is identified with the cost element, crediting the sender cost center and debiting the receiver cost object.

You next assign an AType (Activity Type) category as shown in Figures 3 and 4.   

 TK3

Figure 3 AType Category 1

TK5

Figure 4 AType Category 2

The category defines the method you use for planning as described in the red text.

You enter the Price indicator as shown in Figures 5 and 6.
 TK4

Figure 5 Price Indicator 1

The price indicator determines if the actual value is calculated based on actual cost element postings as described in red text.
  TK6

Figure 6 Price Indicator 5

Now that we've defined activity types, let's look at the behaviour of each actual allocation activity category in the following blogs. Since these blogs are about activity type posting, we'll assume all planning is manual. We'll explore each of the 5 categories in detail.

Next blog: Activity Postings 2: Category 1 Activity Types and Posting

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SAP Templates Frequently Asked Questions

JulienBlogSAP templates are often perceved as overly complex. Let's dispel that myth and dive into some frequently asked template questions:

 FAQ 1: Do templates work for repetitive manufacturing?

Yes! For those not familiar with repetitive manufacturing, here's an example: One of our customers was bottling. They have millions of bottles running through and you don't really want to calculate the cost of each individual one, they are all the same, right? You can use the product cost selector and then there's a special template environment for the product cost collector. This is useful for the cost of setup or the cost of quality checks.

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FAQ 2: You don't need to input actual quantity with templates, as with KB31N statistical key figures?

Yes, that's correct. You don't have to. You could use either/or, and you have a different way of working between plan and actual. You could use whatever you want. You could use statistical key figures, for instance, number of FTEs is a very frequent one, or square footage, you could also use that, that's very useful. You could also use the logistics information system which is like a database like COPA, and you could collect information there and it's really up to you. You might want to still stick to some plan. 

Looking for more information on SAP templates? Watch this webcast Introduction to SAP Templates presented by Julien Delvat. Watch the recording to discover how to leverage your company’s standard SAP CO templates. You will:

-    Understand the limitations of traditional costing methods

-    Discover business processes

-    Perform driver-based planning for cost center/activity types and business processes

-    Allocate actual costs with operational KPIs

-    Benefit from best practices in CO template setup and maintenance

 

Julien Delvat is Sr Program Manager for Finance Transformation at Google. He has more than 10 years of SAP Controlling experience and started as a developer for CO maintenance and development at SAP Labs France. Julien is a frequent speaker at SAP conferences and is the Chair of the ASUG Managerial Accounting Special Interest Group. He lives in CA with his wife and two children.

 

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Controlling 2013 Speaker Profile: Julien Delvat

hdshot jdelvatControlling 2013 speaker Julien Delvat was recently named an SAP Mentor for his work with the SAP Controlling Community. Congratulations Julien!

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SAP Accounting powered by SAP HANA - Frequently Asked Questions

hdshot jsalmonI’ve spent the last six months working with the first accounting customers to validate and implement SAP Accounting powered by SAP HANA. I’ve talked with even more customers about the possibilities of the new solution. SAP Accounting powered by SAP HANA will be made generally available on 1st August 2014. In this blog, I’ll explain how the new solution differs from earlier software versions and discuss some of my learnings.

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Recent Comments
Guest — emy
Great Article..thanks for your valuable posting..It was very informative..i am working in a erp in chennai
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Guest — Tweety
Thanks for your great post.
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