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Controlling 2014 Plenary Session Recording: SAP Accounting powered by SAP HANA – Moving controlling and finance closer together


b2ap3_thumbnail_DSC_8182_Resized.jpgNew users have traditionally struggled to understand the way SAP separates Financial Accounting and Management Accounting where most legacy systems see the two as one. While it’s easy enough to understand how a payroll account flows from the profit and loss statement into cost center accounting because the account information stays the same, the situation becomes more challenging as a revenue account flows into profitability analysis and is transformed into a value field, or a cost of goods sold account becomes multiple value fields depending on the cost components involved. In its latest product release, SAP is bringing the two worlds closer together.

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Electronic Bank Statement & Lockbox in SAP ERP: How is the lockbox file different from the electronic bank statement file?

Lennart Ullmann SAP Electronic Bank StatementHow is the lockbox file different from the electronic bank statement file?

The lockbox file contains the remittance information the customers have sent to the bank, for example amount and number by invoice. That level of payment information allows easy reconciliation and clearing of open items in SAP Accounts Receivable. It is normally used for check payments only.

Within the electronic bank statement file you can have various types of payment transactions. The remittance information in the electronic bank statement file is limited and provides you with the consolidated amount paid by the customer. It is possible to use only one of these services, or both in combination, depending on the company’s needs. When using lockbox and electronic bank statement it is important to set up the posting rules in SAP correctly to avoid incorrect postings. The main lockbox program will debit the bank clearing account for accounts receivables and post a credit entry to the bank clearing account for incoming checks (lockbox). In a second posting area, the program will debit the bank clearing account for incoming checks and clear open items in the customer accounts. The remaining open items on the bank clearing account for accounts receivables will be cleared through the electronic bank statement. The electronic bank statement will debit the main bank account and credit the bank clearing account for accounts receivable.

Excerpt from Electronic Bank Statement & Lockbox in SAP ERP by Lennart Ullmann and Claus Wild.

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SAP Make to Stock Cost Flow

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In make-to-stock production manufacturing orders collect costs. Materials are produced based on a production plan by material requirements planning (MRP), not based on customer demand.

Accounting documents are posted throughout the month to both overhead and production cost centers in a plant. These are known as direct postings.

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Video Blog: Enhancement Packages 5 & 6 – Where to find the business functions that matter for Controllers


b2ap3_thumbnail_IMG_3675.jpgWhen SAP introduced the concept of enhancement packages and packaged functionality in business functions, administrators were relieved that they would not have to test everything when they upgraded. However, it made some business functions difficult to locate.

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Introduction to Reconciling SAP COPA to the General Ledger


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You may wonder why I am writing a book on such a specific topic. I initially had similar thoughts myself and wondered if the topic of CO-PA and general ledger reconciliation necessitated a whole book. However, I have found that this topic comes up time and time again with my clients and believe that it is important to provide information in a detailed manner to help businesses effectively deal with the reconciliation of CO-PA to the general ledger.

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Book Excerpt: Introduction to Configuration from The Essential SAP Career Guide


b2ap3_thumbnail_IMG_3683.jpgOne of the major tasks for functional SAP professionals is configuration. You configure SAP to perform properly based on business requirements during the realization phase. On your first SAP project, it can be overwhelming to know where to start when configuring a module.

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Controlling 2014 Customer Testimonial


b2ap3_thumbnail_Chris_Karch_Resized.jpgControlling 2014 was my 3rd year in a row attending the Controlling conference. I thought I would take a moment to provide a perspective from someone who has implemented SAP Controlling at Rockwell Automation for ten years and just recently went back to the business to support Operations Finance and transition to an SAP end user. 

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Controlling 2014 Plenary Presentation Slides: SAP Accounting powered by SAP HANA – Moving controlling and finance closer together


b2ap3_thumbnail_DSC_8182_Resized.jpgNew users have traditionally struggled to understand the way SAP separates Financial Accounting and Management Accounting where most legacy systems see the two as one. While it’s easy enough to understand how a payroll account flows from the profit and loss statement into cost center accounting because the account information stays the same, the situation becomes more challenging as a revenue account flows into profitability analysis and is transformed into a value field, or a cost of goods sold account becomes multiple value fields depending on the cost components involved. In its latest product release, SAP is bringing the two worlds closer together.

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How do you back track from a costing sheet to find out where it is actually used?

How do you back track from a costing sheet to find out where it is actually used?  Unfortunately, there is not an easy way to verify this without going through configuration screens or table data. This is also complicated because costing sheets can be attributed to material masters or orders. I recommend you use two tables in transaction SE16 or SE16 to determine where costing sheets are used in a standard cost (table KEKO, field KALSM) or on an order (table AUFK, field KALSM).

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How do settlement rules, settlement profiles and allocation structures work together?

How do settlement rules, settlement profiles and allocation structures work together?  This question was posed specifically about project systems, but this applies to all cost objects in SAP that require settlement: Production orders, process orders, sales orders, and internal orders. 

To learn more about settlement rules and other SAP FICO topics please visit our new SAP FICO Learning Center please click here.

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